Guidelines for applicants (please read everything on this page)

Please read the section about Our grants to make sure you are eligible to apply If you are applying for an award.  Please note we do not award grants for PhDs, or postgraduate EDUCATION (unless it leads directly to employment).

check that you have followed these steps before submitting your application.

  1. Complete the application form
  2. Send in a reference by post or email (on headed paper, and preferably attached to your application)
  3. If applying for a Rose Grant Special Award, ensure you include additional information and supporting evidence as outlined in the Rose Grant Special Award guidelines
  4. Submit your application
  5. If your application is successful, make sure you return the acknowledgement slip. If you are unsuccessful, you can apply again.

Keep reading for useful tips on what is expected for your application form and reference. Following these guidelines will increase your chances of getting a grant.

1. Complete the application form.

Answer all sections of the form carefully and provide additional information where asked. Make sure you include:

  • Your first language
  • Your status in the UK (citizen, asylum seeker, refugee, humanitarian protection, discretionary leave to remain, indefinite leave to remain, visitor?)
  • What you are studying, and where
  • Why you need help (i.e. your financial status and personal situation, e.g. children and other dependants, any health issues) it is not enough to say ‘I don’t work’ or ‘I don’t earn enough’ please give as much detail as you can. We need to know why you need our help more than any other person
  • What exactly you need, and what for (exam fees, course fees, registration fees) If you are asking for help to buy equipment, what equipment? what does it cost? Is it necessary for you to participate on the course? Exactly which books do you need (title, publisher)? How much do they cost?
  • If you are asking for money for equipment or for a Rose Grant Award we will send you a cheque in your name  or if you do not have a bank account, you can nominate a friend or tutor, and we will make the cheque payable to them.
  • If you have paid the fees yourself after the date of your application and we send you an award, please return the cheque and send a copy of the receipt for your payment. We will then send you a cheque in your name ( or your nominated person's name)
  • If you have applied before, include the Ruth Hayman Trust number (RHT number) we gave you
  • Any other organisations you have applied to and the outcome.

Other funding sources

You should also look for other sources of funding especially if you require a large sum. It will help your application if we know that our small amount will probably be added to awards from other organisations, if you have very large fees to pay.

The government website GOV.UK provides information on:

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Family Action’s Education Grants Programme assists individuals, aged 16 or over, with education or training grants up to £500. Use their Grants Search to also find other sources of funding.

2. Attach a reference.

A reference is a letter from a tutor or other professional which says that you are a good student, attend class regularly, are up to date with the assignments, and are likely to pass your course. It needs to assure us that the course is appropriate for you. This should be submitted on official headed notepaper.

Your reference should usually come from the course tutor or, if you have not started the course, it could come from your tutor from a previous course.  If neither of these is possible you can send a reference from another professional who knows you, such as an advice worker. Please see our suggested Guidelines for referees.

It is not acceptable to just send a confirmation of enrolment, or a letter from a friend, instead of an academic reference. We will not consider an application without a reference.

3. Check your application over.

Ensure that you have included all the necessary information especially if you are applying for a Rose Grant Special Award. There is no need to send certificates, bank details or enrolment / attendance forms.

4. Submit your application online or by post.

You can apply online below or by printing an application and posting it to us. With both methods your reference will still need to be posted or scanned and emailed to
If we do not receive your reference, your application will not be considered.

Printed applications as well as references should be posted to: The Honorary Secretary, the Ruth Hayman Trust, PO Box 17685, London N6 6WD

Please make sure you put the correct postage on the envelope. And remember that large envelopes cost more to post. If you do not include enough postage your application will not be delivered.

Please do not send your application by recorded delivery as this causes delay.

To increase your chances of getting a grant, you must read and follow the Guidelines for Applicants on this page.