Guidelines for applicants 

First check you have read carefully the section on Our Grants and that you are eligible to apply.


Then read these useful tips on what is expected for your application form and reference. Following these guidelines will increase your chances of getting a grant.

1. Complete the application form.

Answer all sections of the form carefully and provide additional information where asked. Make sure you include:

  • Your first language

  • Your status in the UK (citizen, asylum seeker, refugee, humanitarian protection, discretionary leave to remain, indefinite leave to remain, visitor?)

  • What you are studying, and where

  • Why you need help (i.e. your financial status and personal situation, e.g. children and other dependents and personal situation, any health issues. It is not enough to say ‘I don’t work’ or ‘I don’t earn enough’. Please give as much detail as you can. We need to know why you need our help more than any other person

  • What exactly you need, and what for (exam fees, course fees, registration fees). If you are asking for help to buy equipment, what equipment? what does it cost? Is it necessary for you to participate on the course? Exactly which books do you need (title, publisher)? How much do they cost?

  • If you are successful we will usually send you a cheque made out to the institution where you are studying (except for some fees that have to be paid on line where we will ask you to pay yourself, and send a receipt dated after your application). We can then send you a cheque in your name.

  • If you are asking for money for equipment or for a Rose Grant Award we will send you a cheque in your name or if you do not have a bank account, you can nominate a friend or tutor, and we will make the cheque payable to them.

  • If you have paid the fees yourself after the date of your application and we send you an award, please return the cheque and send a copy of the receipt for your payment. We will then send you a cheque in your name (or your nominated person's name).

You should also look for other sources of funding especially if you require a large sum. It will help your application if we know that our small amount will probably be added to awards from other organisations, if you have very large fees to pay.

The government website GOV.UK provides information on:

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Family Action’s Education Grants Programme assists individuals, aged 16 or over, with education or training grants up to £500. Use their Grants Search to also find other sources of funding.

2. Attach a reference.

A reference is a letter or email from a tutor or other professional. It needs to assure us that the course is appropriate for you.

Your reference should usually come from a course tutor from a previous or current course. We expect it to say that you are a good student, attend class regularly, are up to date with your work, and are likely to succeed on the course you are applying for.

If you have not studied in the UK before, you can send a reference from another professional who knows you, such as an advice worker or employer.  Please see our suggested Guidelines for referees. It is not acceptable to just send a confirmation of enrolment, or a letter from a friend, instead of an academic reference. 

We will never give money to applications without a good reference. If there is no reference your application will be rejected without further consideration.

3. Check your application.

Have you:

  • Checked you have filled in all parts of the form accurately? We do not accept incomplete forms.

  • Made sure there is a reference?

  • If you are applying for a Rose Grant Special Award have you included the additional information and supporting evidence required?

    There is no need to send certificates, bank details or enrolment / attendance forms.

4. Submit your application online or by post.

You can apply online below or by printing an application and posting it to us. With both methods your reference will still need to be posted or scanned and emailed to
If we do not receive your reference, your application will not be considered.

Printed applications as well as references should be posted to: The Honorary Secretary, the Ruth Hayman Trust, PO Box 17685, London N6 6WD

Please make sure you put the correct postage on the envelope. And remember that large envelopes cost more to post. If you do not include enough postage your application will not be delivered.

Please do not send your application by recorded delivery as this causes delay.

Now read the section After you apply to find out about successful and unsuccessful applications.